Selective Resourcing Ltd Privacy Policy
Selective Resourcing Ltd is committed to protecting the privacy of our candidates, clients and users of our website. We want to provide a safe and secure user experience. We will ensure that the information you submit to us via email, telephone, our website or via third parties is only used for the purposes set out in this policy. We request that you inform us of any relevant changes to the personal information we hold about you.
Selective Resourcing is based at 206 Station Road, Wythall, Birmingham, B47 6ES. Company number 09438070 and “we”, “us” and “ours” will reference Selective Resourcing Ltd throughout this document.
Selective Resourcing Ltd is a Recruitment Consultancy. We help individuals find work and are also an employer. Our core business is recruitment. We support individuals in their search to find work with our clients and support clients with their hiring needs.
The Data Controller for Selective Resourcing Ltd is Joanne Hall, Director and can be contacted here: [email protected]
This privacy policy reflects any personal data that we handle from a client, candidate or third party perspective. We have outlined our commitments to the way we handle and store and process our interaction with personal data below.
1. The personal data that we may collect or receive
Selective Resourcing may collect your personal details, including but not limited to:
• Your name and contact details (together with your e-mail address)
• Date of Birth
• Relevant information from your CV including; job history and education, qualifications and skills. Hobbies and interests.
• Right to work documentation e.g. passport, driving license, work permits or visa’s.
• Reference contact details
• Information contained in references and pre-employment checks from third parties
• Marketing preferences
• Bank details
• National Insurance and Tax Information
• Criminal convictions
• Sensitive information (only where appropriate and required to do so) such as criminal convictions, ethnic origin and DBS checks
• Confidential client/third party discussions and sensitive information relating to the specific business of the client.
2. We may obtain your personal data from the following legitimate sources (please note that this list is not exhaustive)
• You (e.g. a Curriculum Vitae, application or registration form)
• A client or employees of clients.
• Other candidates
• Online jobsites
• Marketing databases
• The public domain
• Events/conferences/job fairs
• Social Media
• At interview
• Conversations on the telephone or video conferencing (which may be recorded)
• Notes following a conversation or meeting
• Our website
Where you are a Candidate and we have obtained your personal data from a third party such as an online job board, it is our policy to advise you of the source when we first communicate with you. We will also advise you of our privacy policy and candidate terms at this stage.
3. Why we hold, use and disclose your personal data
We will collect your personal data in electronic files which are centrally stored via our online database. We hold use and store your personal data for the sole use of our business purpose “recruitment services’. The processing of your data is used for the following purposes;
• to provide our services to you
• To enable you to submit your CV for general applications, to apply for specific jobs or to subscribe to our job alerts. Please see the separate section on your CV below which outlines additional uses and disclosures
• To match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients in order to apply for jobs
• To fulfil contractual obligations with our clients
• to trusted third parties where they provide services we, you or our clients have requested, such as the processing of timesheets, payroll, reference, qualification and criminal reference checking services (as required), verification of the details you have provided from third party sources, psychometric evaluations or skills tests. We ensure all third parties that we engage with comply with similar and equally stringent undertakings of privacy and confidentiality as Selective Resourcing Ltd
• Collating market or sector specific information and providing the same to our Clients
• To direct-market our recruitment services, advise of job vacancies/job alerts and promotions. Where we do use direct marketing, you will be able to unsubscribe from such communications every time.
• Retaining a record of our dealings
• For the purposes of backing up information on our computer systems
• Providing information to regulatory authorities or statutory bodies, and our legal or other professional advisers including insurers
• We may also release personal information to regulatory or law enforcement agencies, if they require us to do so. We will also disclose your information where we are permitted and requested to do so by law; and
• We may also seek your consent to collect, hold, and use and disclose your personal information for any other purpose not listed above.
4. Consent
We may process your personal data on the basis that you have consented to us doing so for a specific purpose, for example, if you apply for a specific role you may have consented to our processing of the data that has been provided for the purpose of progressing your application and considering your suitability for that role. In other cases you may have provided your written or verbal consent to the use of your data for a specific reason.
You may withdraw your consent to our processing of your personal information for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.
5. Retaining your data
In most circumstances your data will not be retained for no more than 6 years from the last point at which we provided any services or otherwise engaged with you. We retain data for 6 years due the information it holds particularly how it relates to our clients or financial information including our legal obligations i.e. that relate to tax matters If however you believe that we should delete your personal data at an earlier date, please inform us in writing of your reasons. Where we are unable to comply with your request we will provide reasons for failing to do so. Please see Section 6 ‘Your Rights’ below.
6. Your rights
We take the protection of your personal data very seriously and it is important that you know your rights within that context, which include rights to:
• Request a copy of the personal data that we hold
• Object to our processing of your data where that processing is based upon legitimate interest and there are no compelling grounds for the continued processing of that data
• Request that we restrict processing of your data in certain circumstances
• Request that data is erased where the continued use of that data cannot be justified
• Object to any decision, which significantly affects you, being taken solely by a computer or via another automated process
• Withdraw your consent to our processing of your personal data for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations
• Request that inaccurate or incomplete data is rectified
• Request that data provided directly by you and processed by automated means is transferred to you or another controller; this right only being applicable where our processing of your data is based either on your consent or in performance of a contract
• Make a complaint to the Information Commissioner’s Office Request that direct marketing by us to you is stopped
Please note that should you exercise your right to request that we erase data or cease any processing activity, we may retain a record of this request and the action taken in order to both evidence our compliance, and to take steps to minimise the prospect of any data being
processed in the future should it be received again from a third party source.
Selective resourcing will delete information requested (that does not need to be retained for any legal reason or obligation) within one month of your request.
If you have any questions concerning your rights or should you wish to exercise any of these rights please contact [email protected]
7. Complaints
If you are dissatisfied about any aspect of the way in which your data is processed you may, in the first instance refer the matter to [email protected] . This does not affect your right to make a complaint to the Information Commissioner’s Office.
You can make a complaint to the Information Commissioners Office. Please click the link to find out how to make a compliant; https://ico.org.uk/make-a-complaint/
8. Data security and confidentiality
It is our policy to ensure, in so far as is reasonably practicable, that our systems and records are protected, secure and not accessible to unauthorised third parties in line with contemporary practice.
We regularly demonstrate good practice to update passwords and when working remotely.
9. Changes to our Privacy Policy
This privacy policy may be changed by Selective Resourcing Ltd at any time. If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website or by notifying you via email.